Application FAQ's

Looking to apply? Have questions? We have the answers for you.

How to Apply
Who can apply?
How do I apply?
Can I submit an application with another artist? 
When is the application deadline?

What to Submit
What is a successful submission?
How many applications can I submit?
What materials do I need to submit in my applications?
Do I need to submit a CV?
What is a Booth/Grouping Image?
I don’t have a Booth/Grouping Image. Can I still apply?

How are the Artists Selected
Who sits on the Jury?
How are the applications selected?
When will I find out the results?

Fees
How much does it cost to apply?
Do you offer discounted rates for students?
How do I pay my application fee?
What is a booth fee?
Do I need to pay my booth fee at the same time of my application fee?
If my application is not accepted will I get my application fee and/or late fee back?

Booths & Tents
Do you provide tents and display equipment?
Can I build my own booth?
What kinds of weights are allowed at the show?
Can I share a booth with a friend?

What Can I Expect During the Exhibition
What hours am I expected to be at my booth?
What happens if it rains?
Do you provide on site storage?
Can I leave my work in my tent overnight?
What happens if I need to withdraw from the show?

What Am I  Allowed to Show?
Can I show more work than the ones I have submitted?
Am I allowed to bring and sell artist cards and/or prints in my booth?

Application Technical Support
Why won’t my images upload?
Why does my bio get cut off?
Help! I forgot my password.

How to Apply

Who can apply?
Artists at all stages of their careers are welcomed to apply. You must apply individually under your own name.

How do I apply?
Applications must be submitted online through our website. You must login first before starting the application process.  

If you do not have an account, you can create one here. When you register for an account you will receive a confirmation in your email. Check spam folders to ensure the email has been sent.

Can I submit an application with another artist? 
The exhibition is for individual artists only. Artists with a collaborative practice must apply separately under their own name. 

When is the application deadline?
The application deadline is March 14, 2017 at 11:59pm

What to Submit

What is a successful submission?
A successful application should present a cohesive recent body of work that you intent to exhibit at the Fair. The images you submit make up a large part of your application. Make sure that your support material is professional and the best possible representation of your work. For more information take a look at our tips for submitting a successful application

How many applications can I submit?
You can submit a maximum of 3 application with separate bodies of work (fees apply). You cannot submit more than 1 application per exhibition category. We strongly recommend that you tailor each application to the exhibition category that you are submitting under. Click here more information about our exhibition categories.  

What materials do I need to submit in my applications?
We ask for 7 digital images of the work you want to show at the Fair; 1 Booth or Gouping image; a brief Artist Biography (500 characters max.); and a brief description of your work  (200 characters max.). See our Application Guidelines for more information.

Do I need to submit a CV?
No. We only ask for a short artist bio (500 characters max). Your bio will be used during the jury process. If your application is successful it will al our online artists directory.  

What is a Booth/Grouping Image?
Booth images should represent how your work will be displayed in a 10’x10’ outdoor booth. Booth image may not be digitally created, and must be an accurate representation of the display you will bring to the Exhibition.

I don’t have a Booth/Grouping Image. Can I still apply?
Absolutely! If you not have a booth image you can install your pieces in your studio as a ‘mock set-up’, as you would display them at the Fair (you do not need a canopy). The jurors like to see how the pieces will be displayed. The booth shot also provides another perspective on how large the pieces are. We encourage you to spend some time to make sure that your installation image is strong. click here for examples of booth/grouping images.

How are the Artists Selected

Who sits on the Jury?
All applications are reviewed by an external multidisciplinary jury made up of professional artists, industry professionals and leaders in the visual arts community. Toronto Outdoor Art Exhibition team does not participate in the jury process. Each year we enlist new jurors in order to keep the fair fresh and exciting. Jurors are announced in the spring.

How are the applications selected?
Jurors select the strongest work based on artistic excellence, originality, quality of support materials, consistency of ideas and design. The jury bases their decision solely on the material in your application, paying particular attention to the 7 images you submit.

We only accept original artworks. All works must be hand-made by the artist. Machine-made or mass-produced work is not permitted and will result in an automatic disqualification.

When will I find out the results?
You will receive a notification of the status of your application electronically on Wednesday April 12, 2016. You can also see your results by logging into your artist dashboard after Thursday April 13, 2016. Please no phone calls – notifications will not be given over the phone.

All jury decisions are final. The Toronto Outdoor Art Exhibition will not appeal any jury decision.

To make sure that your results letter does not accidentally end up in your spam folder, make sure that you add “[email protected]” to your address book as a safe sender.

Good Luck!

Fees

How much does it cost to apply? 
A non-refundable application fee of $50 is charged for each application you submit. Fees must be paid in full in order for your application to be considered.

How do I pay my application fee?
All fees must be paid online via PayPal. Once you have uploaded all your images and information, the application system will direct you to PayPal’s secure payment portal. PayPal will not charge you a fee for this service.

Do you offer discounted rates for students?
Yes. Students receive a discounted rates on both their application fees ($30) and booth fees ($250). To be eligible to apply and exhibit as a student you must be currently enrolled full-time at a recognized postsecondary institution. We only provide a 10’ x 10’ Booth Space for students.

What is a booth fee?
We charge a one-time booth fee upon acceptance into the Exhibition. You can choose between a 10’x10’ space for $525, or a 10’x20’ space for $1,050. Booth fees covers your raw exhibit space (e.g. physical footprint on the square). Tents, display equipment and other supplies are not included. All artists must pay their booth fee in order to participate in the fair.

Do I need to pay my booth fee at the same time of my application fee?
No. Booth fees are only due only upon receiving your acceptance. See our Application Guidelines for applicable dates and deadlines. 

If my application is not accepted will I get my application fee and/or late fee back?
No. All application fees are non-refundable and non-transferable.

Booth & Tents

Do you provide tents and display equipment?
No. You are responsible for renting our bringing your own 10’x10’ tent, displays, tables, chairs, etc. We provide participating artists with preferred rates from Higgins Event Rentals to help keep the costs of participating affordable.

Can I build my own booth?
No. Custom-built displays are not permitted. They will be removed from the site and no refund will be issued to you. The only exceptions are stand-alone jewellery display cases and sculptors, ceramicists and glass artists using plinth displays.

What kinds of weights are allowed at the show?
Tents must be weighted down using compliant 25lbs rubber weights for each leg (4 x 25lbs).You cannot secure your tent with stakes anywhere on City Hall Property, this includes the grass areas. Weights that are not rented have to be approved by show. They must be 200lbs total weight.

Can I share a booth with a friend?
No. Booths are for individual artists only. Artists with a collaborative practice must apply separately under their own name.

What Can I Expect During the Exhibition

What hours am I expected to be at my booth?
The public hours of the exhibition are:
Friday, July 14, 10am - 7pm
Saturday, July 15, 10am - 7pm
Sunday, July 16, 10am - 5pm

If accepted into the Exhibition, you are expected to be on site and available during these times. We recommend that you bring a friend, family member, or colleague, to help you over the weekend and to give you chance to take a break.

What happens if it rains?
The fair takes place rain or shine. Make sure that you keep an eye on the weather forecast and prepare yourself accordingly.

Do you provide credit card processing machines?  
No. You are responsible for bringing your own preferred payment processing system. Be advised that we do not provide electricity or wifi. There is access to wifi inside city hall, but the signal is very weak outside on the square. We recommend using your own secure hot spot.

Do you provide on site storage?
We do not provide on site storage. You are responsible for bringing your work and removing it from the square each day.

Can I leave my work in my tent overnight?
No. As a rule, we strongly recommend that you do not leave your work in your tent overnight. The Toronto Outdoor Art Exhibition and the City of Toronto are not responsible for any lost, stolen, damaged items during the exhibition. We are not responsible for securing your work left overnight.

What happens if I need to withdraw from the show?
You can cancel your participation in the Exhibition within 14 days after notice of acceptance and receive a refund of your booth fee, minus a $50 administration fee. You must notify us of your cancellation before May 4, 2017 by email in order to be eligible for a refund of your booth fee. Cancellations received after this date will not receive a refund.

What is Allowed at the Show

Can I show more work than the ones I've submitted?
The images you submit in your application should be the work you intend to show at the Exhibition. You should only be exhibiting works relevant to the category you are applying.

Am I allowed to bring and sell artist cards and/or prints in my booth?
Only original works of art are accepted into the exhibition. General merchandise, unless it forms an integral part of the artist work, will not be accepted. All works must be hand-made by the artist. Reproductions of any kind (including postcards, posters, note cards, t-shirts and other merchandise) are not permitted. If these items are found in your booth a representative of the Exhibition will ask you to remove them. A small run of limited edition, numbered, and signed prints is the only exception.

Application Technical Support

Why won’t my images upload?
Check to make sure your images are saved in the correct format and that they are not too small or too big. Images should be saved as jpeg or png; tiff and pdf files are not compatible. Images should not be smaller than 500x500 pixels (minimum of 72 dpi) and larger than 1024x1024 pixels (maximum 4 MB in size). Images larger 1024 pixels will be automatically resized to fit. Do not exceed the maximum size to ensure your images are not distorted.

Why does my bio get cut off?
Your artist bio is limited to a maximum of 500 characters total. The system will not let you exceed the character limit. We recommend that you double check your character count in Word before cutting and pasting it into your application.      

Help! I forgot my password.
If you forgot your password, you can reset it via the login page. You must use the email associated with your account. Check spam folders to ensure your new password has been sent.