Application FAQs

Looking to apply? Have questions? We have the answers for you!

Please also read through our Application Guidelines and Application Tips for more information.

Applying
How do I apply?
Can I submit an application with another artist? 
How many applications can I submit?
Do I need to submit a CV?
What is a Booth/Grouping Image?
Why won’t my images upload?
Help! I forgot my password!
International Artists

Jury
Who sits on the Jury?
How are the applications selected?
Where can I find the jury results?

Fees
How much does it cost to apply?
How do I pay my application fee?
If my application is not accepted will I get my application fee and/or late fee back?

Booths & Tents
Do you provide tents and display equipment?
Can I build my own booth?
What kinds of weights are allowed at the show?

During the Exhibition
What hours am I expected to be at my booth?
What happens if it rains?
Do you provide on site storage?
How do I process payments?
Can I leave my work in my tent overnight?

Rules & Regulations
Can I show more work than the ones I have submitted?
Am I allowed to bring and sell artist cards and/or prints in my booth?
What is the Artist Code of Conduct?

Applying

How do I apply?
Applications must be submitted online through our website. You must login first before starting the application process.  

If you do not have an account, you can create one here. When you register for an account you will receive a confirmation in your email. Please check spam and junk folders if you have not received an email confirmation.

Can I submit an application with another artist? 
The exhibition is for individual artists only. Artists with a collaborative practice must apply separately under their own name. Though we respect and appreciate collaborative artistic practices, we are committed to the support of individual artists as part of our mandate. This ensures artists' eligibility for our awards program (we only write cheques for individual artists not collabs or collectives) and fairness to other artists with individual practices paying for booth fees from a single income. 

We do not allow studio names since we emphasize artists as entrepreneurs and wish that they be face to face with the public with complete transparency.

How many applications can I submit?
You can submit a maximum of 3 application with separate bodies of work (fees apply). You cannot submit more than 1 application per exhibition category. We strongly recommend that you tailor each application to the exhibition category that you are submitting under. Click here more information about our exhibition categories

Do I need to submit a CV?
No. We only ask for a short artist bio (500 characters max). Your bio will be used during the jury process. If your application is successful, your bio will also appear online in our public Artist Directory.

What is a Booth/Grouping Image?
Booth images should represent how your work will be displayed in a 10’x10’ outdoor booth. Booth image may not be digitally created, and must be an accurate representation of the display you will bring to the Exhibition. If you not have a booth image you can install your pieces in your studio as a ‘mock set-up’, as you would display them at the Fair (you do not need a canopy). The jurors like to see how the pieces will be displayed. The booth shot also provides another perspective on how large the pieces are. Please take a look at our Application Tips page for more examples.

Why won’t my images upload? 
Check to make sure your images are saved in the correct format and that they are not too small or too big. Please click here for Image Formatting Instructions. Do not exceed the maximum size to ensure your images are not distorted.

Help! I forgot my password. 
If you forgot your password, you can reset it via the login page. You must use the email associated with your account. Check your spam folders to ensure your new password has been sent.

International Artists
We welcome artists from all over the world. If you are applying from outside of Canada, it is your responsibility to get the appropriate paperwork to enter Canada to sell your works. The Toronto Outdoor Art Exhibition does not provide invitations to artists for Visa applications. All travel, accommodations, shipping and customs expenses are your responsibility. We recommend working with a licensed customs broker to import your works into Canada.

Jury

Who sits on the Jury?
All applications are reviewed by an external multidisciplinary jury made up of professional artists, industry professionals and leaders in the visual arts community. Toronto Outdoor Art Exhibition team does not participate in the jury process. Each year we enlist new jurors in order to keep the fair fresh and exciting. Jurors are announced in the spring after results are sent to artists.

How are the applications selected?
Jurors select the strongest work based on artistic excellence, originality, quality of support materials, consistency of ideas and design. The jury bases their decision solely on the material in your application, paying particular attention to the 7 images you submit.

We only accept original artworks. All works must be hand-made by the artist. Machine-made or mass-produced work is not permitted and will result in an automatic disqualification.

Where can I find out the results?
You will receive a notification of the status of your application via email on April 6, 2018. You can also see your results by logging into your artist dashboard after that date. No phone calls please– notifications will not be given over the phone. Please check your junk and spam email folders if you have not received your results.

All jury decisions are final. The Toronto Outdoor Art Exhibition will not appeal any jury decision.

To make sure that your results letter does not accidentally end up in your spam folder, make sure that you add “[email protected]” to your address book as a safe sender.

Fees

How much does it cost to apply? 
A complete cost breakdown can be found on our Fees and Deadlines page.

How do I pay my application fee?
We only accept payments through our application system powered by Shopify. Once you have uploaded your images and information, you will be directed to Shopify’s sceure payment portal. You will receive an e-mail confirmation of your payment, please check your spam and junk folders if you have not received it. There are no service charges or taxes on the application fee. 

If my application is not accepted will I get my application fee and/or late fee back?
No. All application fees are non-refundable and non-transferable.

Booth & Tents

Do you provide tents and display equipment?
No. You are responsible for renting our bringing your own 10’x10’ tent, displays, tables, chairs, etc. If you do not have a tent, we provide participating artists with preferred rates from Higgins Event Rentals to help keep the costs of participating affordable.

Can I build my own booth?
No. Custom-built displays are not permitted on City Hall property as they are a liability issue. They will be removed from the site and no refund will be issued to you. The only exceptions are stand-alone jewellery display cases and sculptors, ceramicists and glass artists using plinth displays.

What kinds of weights are allowed at the show?
Tents must be weighted down using compliant 25 lbs rubber weights for each leg (4 x 25lbs). You cannot secure your tent with stakes anywhere on City Hall Property, this includes the grass areas. Weights that are not rented from Higgins Event Rentals have to be approved by TOAE staff. They must be 100lbs total weight.

During the Exhibition

What hours am I expected to be at my booth?
The public hours of the exhibition are:
Friday, July 6, 10am - 7pm
Saturday, July 7, 10am - 7pm
Sunday, July 8, 10am - 5pm

If accepted into the Exhibition, you are expected to be on site and available during these times. We recommend that you bring a friend, family member, or colleague, to help you over the weekend and to give you chance to take a break.

What happens if it rains?
The fair takes place rain or shine. Make sure that you keep an eye on the weather forecast and prepare yourself accordingly. Take a look at our Participating Artist page for rainy weather tips.

How do I process payments?  
You are responsible for bringing your own preferred payment processing system (Square, Shopify card reader etc.) Be advised that we do not provide electricity or Wi-Fi. There is access to Wi-Fi inside city hall, but it does not reach the Exhibition. We recommend using your own secure hot spot for payment processing and other needs. We recommend bringing petty cash for cash transactions. A list of all the ATMs and Banks closest to Nathan Phillips Square will be provided in your Artist Handbook.

Do you provide on site storage?
Overnight Storage is available on a first-come, first-serve basis. You can pre-purchase overnight storage at the same time that you pay for your booth. The purchase is non-refundable. Please read the full terms and conditions for overnight storage services at time of purchase. Size restrictions apply. If you do not purchase overnight storage, you are responsible for bringing your work and removing it from the square each day.

Can I leave my work in my tent overnight?
No. As a rule, we strongly recommend that you do not leave your work in your tent overnight. The Toronto Outdoor Art Exhibition and the City of Toronto are not responsible for any lost, stolen, damaged items during the exhibition. We are not responsible for securing your work left overnight.

Rules & Regulations

Can I show more work than the ones I've submitted?
The images you submit in your application should be the work you intend to show at the Exhibition. You should only be exhibiting works relevant to the category you are juried in for.

Am I allowed to bring and sell artist cards and/or prints in my booth?
No. Please refer to our Reproduction Policy for full details.

What is the Artist Code of Conduct?
The Artist Code of Conduct is a section of the Liability and Abandonment Agreement. All artists must agree to it as part of their participation at Toronto Outdoor Art Exhibition 

Good Luck!